Employee notice of transaction monitoring — template
Inside Cash Over Short (Settings → Employee notice) the same template comes pre-filled with your business name and locations, ready to print, save as PDF or open in Word.
How to use it
- Replace the bracketed text. In Connecticut, list every business location where monitoring occurs.
- Give a copy to each current employee and to every new hire before their first shift; keep a signed or electronically acknowledged copy.
- Post a copy where employees will see it at each location listed.
- Return to Cash Over Short settings and confirm notice has been given.
Not sure what your state or province requires? Cash Over Short is software, not a law firm. Your state labor department or provincial privacy commissioner publishes the current rules, and an employment lawyer can confirm the wording for your situation in a short consultation. Where a jurisdiction offers its own official notice form, use that form instead of this template.
NOTICE OF ELECTRONIC MONITORING OF POINT-OF-SALE TRANSACTIONS
[Business legal name] ("the Company") gives you this notice that transaction records created on the Company's Clover point-of-sale system are monitored.
What is monitored. Records of orders, payments, refunds, voids, discounts and cash-drawer openings that are entered on the point-of-sale system, including the employee login under which each record was made, the time, and the amount.
Where. This monitoring applies at the following premises: [list each location address].
Why. To reconcile sales and cash, to identify transactions that fall outside the Company's policies so they can be reviewed, and to protect the Company's assets.
How results are used. The reporting service identifies transaction patterns for the Company to review. It does not decide anything about any employee. Before any employment decision is made in connection with a flagged transaction, the Company will review the underlying records and will give the employee concerned an opportunity to explain.
What is not monitored. This notice covers point-of-sale transaction records only. It does not involve cameras, audio, personal devices, personal email or personal social media. [Amend if the Company also uses other monitoring, which may require its own notice.]
Retention. Transaction records are retained by the point-of-sale provider under its terms and by the reporting service for 13 months after the Company stops using it.
Questions may be directed to [name and contact].
Acknowledged by employee: ______________________ Date: ____________
Effective [date]. Posted at each location listed above. Provided to each new employee before the start of work.