Cash Over Short Install on Clover

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Employee notice of transaction monitoring — template

This template is provided as a convenience to help you meet notice obligations that may apply to you as an employer. It is not legal advice, and requirements differ by state and province. Have it reviewed for your jurisdiction; several places (for example Connecticut from 1 October 2026, New York, Delaware, Colorado from 1 January 2027, Alberta, British Columbia and Ontario) have specific content, posting or acknowledgement requirements.

How to use it

  1. Replace the bracketed text. In Connecticut, list every business location where monitoring occurs.
  2. Give a copy to each current employee and to every new hire before their first shift; keep a signed or electronically acknowledged copy.
  3. Post a copy where employees will see it at each location listed.
  4. Return to Cash Over Short settings and confirm notice has been given.

NOTICE OF ELECTRONIC MONITORING OF POINT-OF-SALE TRANSACTIONS

[Business legal name] (“the Company”) gives you this notice that transaction records created on the Company's Clover point-of-sale system are monitored.

What is monitored. Records of orders, payments, refunds, voids, discounts and cash-drawer openings that are entered on the point-of-sale system, including the employee login under which each record was created, the time, the amount and the payment type. This monitoring is carried out through the point-of-sale system's records and through a reporting service, Cash Over Short, that reads those records.

Where. This monitoring applies at the following premises: [list each location address].

Why. To reconcile sales and cash, to identify transactions that fall outside the Company's policies so they can be reviewed, and to protect the Company's assets.

How results are used. The reporting service identifies transaction patterns for the Company to review. It does not decide anything about any employee. Before any employment decision is made in connection with a flagged transaction, the Company will review the underlying records and will give the employee concerned an opportunity to explain.

What is not monitored. This notice covers point-of-sale transaction records only. It does not involve cameras, audio, personal devices, personal email or personal social media. [Amend if the Company also uses other monitoring, which may require its own notice.]

Retention. Transaction records are retained by the point-of-sale provider under its terms and by the reporting service for [13] months after the Company stops using it.

Questions may be directed to [name and contact].

Acknowledged by employee: ______________________   Date: ____________

Effective [date]. Posted at each location listed above. Provided to each new employee before the start of work.